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Enroll and Exit People from a Class

Staff can enroll and/or exit one or more people (staff, students, and volunteers) from a class at once. Use this mass enroll/exit feature when a class ends or many students progress to a new class at the same time.

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See also: 

Important Notes:

  • Make sure attendance hours are up to date before exiting people.
  • When a class ends, all staff, volunteers, and students should be exited.
  • Once a teacher has been exited from a class, s/he will no longer be able to add student attendance or manage the class or its students.

 

Enroll an individual student into a class

  1. From the Students tab, search for the name of the student to be added to the class. Note the student’s Badge ID number.
  2. Go to the Classes tab. Search for and select the class name.
  3. On the Classes>Summary tab, click the Enroll button at the top of the roster.
  4. Complete the form details.
    • Date of Enrollment: the date the student first showed up for or was assigned to the class.
    • Enrollment Type: choose “Student” from the Type menu.
    • Student’s Badge ID: type the ID number from Step 1.
    • Enrollment End Date (optional): Most programs leave this blank until the student stops attending. It can completed for short-term classes when the class end date is known. 180108_Enroll_student_in_class.jpg
  5. Click the Save button.

 

Enroll multiple people from one class to another

Selected people are copied from one class to another. Enrollment in the original class is not changed. Note: teachers can enroll students into another class even when they are not the assigned teacher in the second class.

  1. From the Classes tab, select the name of Class 1, the class with people who will be enrolled in Class 2.
  2. On the Classes>Summary tab, click the Enroll/Exit button at the top of the roster. From the Choose an Action menu, select Enroll Only.
    180613_enroll_exit__enr_only.png
  3. Complete the form details.
    • Enroll Date: type the date the student(s) will start Class 2.
    • Class menu: select Class 2, the class to enroll the student(s) into.
    • Staff, Volunteers, Students: choose the people to enroll into Class 2.
    • Click the Process button and follow the prompts. People already enrolled in Class 2 are ignored during processing.
      180108_EnrExit_Enroll.jpg

  4. Check the Classes>Summary roster for Class 2 to make sure the people were enrolled as expected.

 

Enroll people in another class; exit original class

Selected people are copied from one class to another. They are then exited from the original class.

  1. From the Classes tab, select the name of Class 1, the class with students to be enrolled in Class 2.
  2. On the Classes>Summary tab, click the Enroll/Exit button at the top of the roster. From the Choose an Action menu, select Enroll and Exit.
    180613_enroll_exit__enr_exit.png
  3. Complete the form details.
    • Enroll Date: the date the student(s) will start Class 2.
    • Class menu: select Class 2, the class to enroll the student(s) into.
    • Exit Date🞲: type the date the students will be exited from Class 1.
    • Exit Reason (optional): the selection will apply to all students exited at this time.
    • Staff, Volunteers, Students: choose the people to enroll into Class 2 and exit from Class 1.
    • Click the Process button; follow the prompts. People already enrolled in Class 2 are ignored during processing.
      180108_EnrExit_EnrExit.jpg

  4. Check the Classes>Summary roster for Classes 1 and 2 to make sure the enrollments and exits are correct.

🞲Exit Date: People with zero/last hours ON or BEFORE the exit date you type will be exited with your date. People with last hours AFTER the date you type will not be exited.

 

Exit people from a class

  1. From the Classes tab, select the name of the class with people who will be exited.
  2. On the Classes>Summary tab, click the Enroll/Exit button at the top of the roster. From the Choose an Action menu, select Exit Only.

  3. Complete the form details.
    • Exit Date🞲: the people's last day of class.
    • Exit Reason (optional): the selection will apply to all students exited at this time.
    • Staff, Volunteers, Students: choose the people to exit.
    • Click the Process button and follow the prompts.
      180112_EnrExit__Exit.jpg
  4. Check the Classes>Summary roster for the class to make sure the people were exited as expected.

🞲Exit Date: People with zero/last hours ON or BEFORE the exit date you type will be exited with your date. People with last hours AFTER the date you type will not be exited.

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