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Add, Edit, or Hide SUBSITES

This article describes how to add a new subsite, or edit or hide an existing subsite.

In SiD terms, a subsite is a building, facility, or physical locations grouped together for planning, data management, and internal reporting. Each SiD site must have at least one subsite. 

Best practice: create a separate subsite for each building or location where ABE services are provided.

Users must have Admin level login privileges to add, edit, or hide subsites.


Explanation of subsite terms

  • Creation Date: today's date, or when classes were first held in this location.
  • Name: a brief, but descriptive name of the subsite - ideally a building or facility name. Examples: Lake Superior College; Stearns County Jail; Lino Lakes (a facility under the MN Dept of Corrections site umbrella); Milaca Library.
  • Abbreviation: a shortened version of the subsite name; use 6 or fewer characters.
  • Contact: name of a person potential students could ask for.
  • Address: the location of the subsite building. Important: use a complete street address - not P.O. box - for locating the subsite on a map. Do not include "room," "suite," or any other details in the street address field. 
  • Phone: the best number for a potential student to call for more info about classes in this location.
  • Fax, Email, Website: complete the info if it's available.

Add a new subsite

  1. Click the Admin tab. Then click "Manage Sub Sites."
    190524_add_edit_subsite_info.jpg
  2. Complete the Add a New Sub Site form on the right side of the screen. See Explanation of subsite terms, above, for what each field should contain.
  3. Click the Save button.

190528_add_subsite_info.jpg

The next step is to assign at least one room to the new subsite. To create, assign, or remove rooms from a subsite, see Add, Edit, or Hide Rooms.

Note: To move an existing class to a newly created subsite/room, you will also need to edit the class setup on the Classes>Summary screen. See Move Class to Another Subsite/Room.


Edit an existing subsite

Editing a subsite will retroactively change information. Classes and rooms will still be connected to the edited version of the subsite.

  1. Click the Admin tab. Then click "Manage Sub Sites."
  2. The Sub Site summary on the next screen will show all subsites that already exist. Click anywhere on the desired row to select it.
    190528_subsite_summary.jpg
  3. In the pop-up screen that appears, review and change the existing subsite details. See Explanation of subsite terms, above, for what each field should contain.
  4. When finished, click the Save Changes button.

190528_edit_subsite_info.jpg

To create, assign, or remove rooms from a subsite, see Add, Edit, or Hide Rooms.


Hide an existing subsite

Subsites cannot be deleted, but you can hide them. When you hide a subsite, its name will no longer appear in the Sub Site menu on the Classes tab and class creation/edit screens. It will still be visible on the Admin>Manage Sub Sites screen after the hide date has passed.

  1. Click the Admin tab. Then click "Manage Sub Sites."
  2. On the Sub Site summary, click on the desired subsite row to select it.
    190528_subsite_summary.jpg
  3. In the pop-up screen that appears, look for the Hide Date field at the bottom of the window. Enter the date the location no longer offered ABE classes.
  4. Save changes.

190528_edit_hide_subsite_info.jpg

Any rooms that were associated with the subsite will still exist, but will be unlinked from the now-hidden subsite.

 

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