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Add attendance for scheduled or lab classes

Nearly all programs use the Classes>Assessment screen to add student time. If your program uses a swipe attendance system, see the limits below.

NOTE: To add contact, counseling, one-on-one, or distance learning hours, they must be dated within the last 3 full calendar months. For help with older time records, contact support@mnabe.org.

Scheduled vs. Lab Attendance

When classes are created, attendance is noted as Scheduled or Lab. You can see the Attendance type on the Class > Summary screen, summary panel.

                           

  • Scheduled: Assumes students will all begin and end the class period at the same time. Allows multiple students to be assigned daily attendance hours at one time.
  • Lab: Assumes students will arrive and leave at different times of the day. Requires hours to be entered for each student individually.

Calendar Coding

171107_attend_calendar.png

  • Pink shading: class is open on this day, but attendance has not yet been recorded.
  • White shading, black numbers: attendance has been completed for at least some staff or students.
  • White shading, gray numbers: class is not open or dates are in the future.
  • Black shading: the date has been marked as a "no student attendance" day and no attendance has been entered for teachers, volunteers, or students.
  • Green shading: locally designated holidays.

Add Scheduled Attendance

  1. From the Home tab, click the name of a Currently Scheduled class.
    Or, choose the desired class from the Classes tab; then go to the Classes>Attendance screen.
  2. From the calendar, select the desired date square with pink or white shading and black numbers.
  3. Add attendance for the day.
    - Mark people as present for the full class time: click the checkbox at the beginning of the row.
    - Adjust hours for early or late students: select the actual time in and out from the menus.
    - Check the No Student Attendance box if the class was closed or no students attended.

171106_sched_attend.png
4. Click the Save Attendance button. People with completed attendance move to the bottom of the screen.

Add Lab Attendance

  1. From the Home tab, click the name of a Currently Scheduled class.
    Or, choose the desired class from the Classes tab; then go to the Classes>Attendance screen.
  2. From the calendar, select the desired date square with pink or white shading and black numbers.
  3. Add attendance for the day.
    - From the Start time menu, choose the time the student arrived.
    - In the Duration box, type the number of attendance hours. Use .25 hour increments.
    - Check the No Student Attendance box if the class was closed or no students attended.
    171106_lab_attend.png

  4. Click the Save Attendance button. People with completed attendance move to the bottom of the screen.

Swipe attendance limits

Applies to programs that take attendance using a card swipe in/out system.

  • Students can swipe IN from 1 hour before class Start Time to 15 mins before class End Time.
    Example: class runs 9-11AM. Students can swipe in from 8-10:45AM.
  • Students can swipe OUT from 15 mins after class Start Time to 1 hour after class End Time.
    Example: class runs 9-11AM. Students can swipe out from 9:15-noon.
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