Add attendance for scheduled or lab classes

updated 7/7/23

Nearly all programs use the Classes>Assessment screen to add student time. If your program uses a swipe attendance system, see the limits below.

Videos:

• Entering Class Attendance (for staff with SiD Teacher level logins)
• Add Class Attendance (for staff with SiD Admin level logins)

NOTE: To add contact, counseling, one-on-one, or distance learning hours, they must be dated within the current month or one month prior. See more in this help article: One (1) Month Lockdown. 

Scheduled vs. Lab Attendance

When classes are created, attendance is noted as Scheduled or Lab. You can see the Attendance type on the Class > Summary screen, summary panel.

                           

• Scheduled: Assumes students will all begin and end the class period at the same time. Allows multiple students to be assigned daily attendance hours at one time.
• Lab: Assumes students will arrive and leave at different times of the day. Requires hours to be entered for each student individually.

Calendar Coding

• Pink shading: class is open on this day, but attendance has not yet been recorded.
• White shading, black numbers: attendance has been completed for at least some staff or students.
• White shading, gray numbers: class is not open or dates are in the future.
• Black shading: the date has been marked as a "no student attendance" day and no attendance has been entered for teachers, volunteers, or students.
• Green shading: locally designated holidays.

Add Scheduled Attendance

1. From the Home tab, click the name of a Currently Scheduled class.
   Or, choose the desired class from the Classes tab; then go to the Classes>Attendance screen.
2. From the calendar, select the desired date square with pink or white shading and black numbers.
3. Add attendance for the day.
   - Mark people as present for the full class time: click the checkbox at the beginning of the row.
   - Adjust hours for early or late students: select the actual time in and out from the menus.
   - Check the No Student Attendance box if the class was closed or no students attended.

4. Click the Save Attendance button. People with completed attendance move to the bottom of the screen.

Add Lab Attendance

1. From the Home tab, click the name of a Currently Scheduled class.
   Or, choose the desired class from the Classes tab; then go to the Classes>Attendance screen.
2. From the calendar, select the desired date square with pink or white shading and black numbers.
3. Add attendance for the day.
   - From the Start time menu, choose the time the student arrived.
   - In the Duration box, type the number of attendance hours. Use .25 hour increments.
   - Check the No Student Attendance box if the class was closed or no students attended.
   
   
4. Click the Save Attendance button. People with completed attendance move to the bottom of the screen.
   
   

Swipe attendance limits

Applies to programs that take attendance using a card swipe in/out system.

• Students can swipe IN from 1 hour before class Start Time to 15 mins before class End Time.
  Example: class runs 9-11AM. Students can swipe in from 8-10:45AM.
• Students can swipe OUT from 15 mins after class Start Time to 1 hour after class End Time.
  Example: class runs 9-11AM. Students can swipe out from 9:15-noon.