Updated 3/25/25
This article describes the features of the online intake tool, from registration forms on the ABE Hotline to adding students to your site.
Staff must have a SiD Admin level login to use this feature.
Process overview
- Enable online registration.
- Prospective students complete an online registration form on the hotline. The submitted form is sent to your SiD database for review.
- The E_Intake grid shows general info about each submission.
- Select each submission to see all completed fields, search the statewide database for matching student records, and add the student to SiD.
Enable or disable online registration
Show the E_Intake form link on the Hotline
Each ABE program has the option to show or hide the online registration link for each subsite.
To allow the registration link to appear on the ABE Hotline:
- In SiD, click the Hotline tab.
- Select the desired active subsite.
- Check the box for Display E_Intake Form.
To hide the registration link, uncheck the Display E_Intake Form button.
Using the link from your program's own website
In addition to the registration link on the ABE Hotline, your program can also copy the Start Registration URL address and use it on your ABE program's website.
To find and save the registration link:
- Go to the ABE hotline (https://hotline.mnabe.org/)
- Search for a subsite in your ABE program and select it from the results.
- Locate the Start Registration button below the Google map.
- Right-click the Start Registration button and select Copy link address.
The registration link URL is now saved to your clipboard.
Display the E_Intake tab in SiD
After you have selected "Display E_Intake Form" for at least one subsite, the E_Intake link will appear in the blue tab at the top of the SiD screen.
Registration Forms
The online form collects the basic required information to create a student record. You may find your program needs additional information to complete their record. In that case, contact the student to complete the enrollment process.
Customization of the generic form fields is not currently available but may be in the future.
Once the completed form is submitted by the student, it will appear in SiD on your site's E_Intake screen.
E_Intake Grid
The blue E_Intake tab shows a grid with the submission date, student name, and contact info.
A check displayed in the "Processed" column means the submission has been processed by someone in your program.
Click the desired student row to see all submitted intake fields on the E_Intake Information screen.
E_Intake Information
1. On the E_Intake Information screen, carefully check for possible mistakes in the address, birthdate, and other fields.
2. The Person Search box is pre-filled with a partial first name, last name, and birthdate; you can change these if you choose. Click the Person Search button to see if the person already has a record in your site or in the SiD statewide database.
3. The Person Search screen will open in a new tab. Possible outcomes:
A. There are no matches to the search
- Do not use the New Student button on the Person Search page. Instead, click back to the browser tab with the E_Intake Information screen.
- Click the New Student button to create a new student record from scratch. Fields from the E-intake will pre-fill the items on the new student form. Complete the New Student screen and save.
B. The person is already in your site
- From the Person Search results, click the Student relationship link on the student row.
- On the Students>Summary Screen, click the Student Re-Entry link.
- Complete the Re-enter Former Students at Your Site form. Use details from the E_Intake Information screen to update the student name, contact info, and other details. (Do not click the New Student button on the E_intake Information screen.)
C. Your student has a record with a different MN ABE program
- From the Person Search results, look for students who are likely matches with your potential student.
- Click the Not in Site relationship link on the student row.
- Confirm that the person is the same as your new student.
- If this is the same person you're looking for, click Add as Student to Site.
- Complete the Add this Student to Your Site form. Use details from the E_Intake Information screen to update the student name, contact info, and other details. (Do not click the New Student button on the E_intake Information screen.)
4. On the E_Intake Information screen, click the Mark As Processed button. The button will change to the word [Processed]. Click the Back to Grid link.
On the E_Intake grid, the Processed column now shows a checkmark in front of the student name. This means you have already dealt with this submitted record.
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