End a Conditional Work Referral (CWR) History Item

Updated 4/26/24

This article tells how to end a Conditional Work Referral (CWR) student history item. 

When a CWR student moves into academic instruction, two things need to happen.

1. Students who do not have a valid test for setting an entry Educational Functioning Level (EFL) must be tested.
2. The CWR history item must be turned off. When this is done, students will no longer be counted as CWR for any ABE program for this year. Instead, the student will be assigned to the appropriate ABE or ESL level.

There are two options for turning off the CWR history item: EDIT or REMOVE the CWR item.

• EDIT the CWR item when it was created in a PRIOR reporting year by giving it an End Date. 
• REMOVE the CWR item only when it was created in the CURRENT reporting year. 

Any ABE program can end or remove a CWR item for shared students, even when your site did not create the original history item. 

Contact [e-mail] if you have any questions.

EDIT the CWR item when it was created in a PRIOR reporting year by adding an End Date

1. From the Students tab, select the name of the desired student. Go to the Students>History tab.
2. From the history rows, select the most recent Conditional Work Referral history item.
3. On the Edit screen, type an End Date. Use the date when the student stopped CWR programming. If you are unsure of the date, use April 30. 
4. Save changes.

The CWR history item row will show the End Date you typed.

REMOVE the CWR item when the history item was created in the CURRENT reporting year 

1. From the Students tab, select the name of the desired student. Go to the Students>History tab.
2. From the history item rows, select the CWR with an Effective Date in the current reporting year.
3. On the Edit screen, click the Remove this History link and follow the prompts if you’re sure.
4. Save changes.

The CWR row will no longer appear in the student’s list of history items.

What happens to CWR when you remove it

• When the Remove This History command is used, the original CWR item will be erased, and will no longer show in the student history.
• If your site DID NOT create the original CWR item and someone at your site removes it, a new row will appear, titled “Removed Conditional Work Referral”. The Effective Date is the date the CWR item was removed. An automatic Comment at the end of the line will read, “Removed by (name of the site removing the CWR history item).”

In the example below, Summit Academy OIC removed a CWR history item that they did not create. Summit now “owns” the Removed CWR history item.