Create new student from scratch

Updated 1/10/25

This article explains how to create a new student record from scratch. 

Users must have Admin level privileges to create a new student record.

Video: Create Person Record From Scratch (4:34)

Important!

Before creating a new record from scratch, always use Person Search first. This will confirm that the student does not have a SiD student, staff, or volunteer record anywhere in the MN ABE database.

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How to create a new student record when none exists

1. On the Person Search tab, click the blue New Student button. The Create A Student screen will appear.
2. Complete the required NRS data elements. These include:
   • fields highlighted in red shading
   • fields with a red "thumbs down" symbol  - which will become a
      green "thumbs up" when data is entered
   • Barriers to Employment - mark all that apply
   • NRS Program - mark all that apply
3. Complete other fields as required by your local program. Speak to your manager about filling in other fields, such as County of Residence, Country of Birth, etc.

See examples below for more details. For help with terms, see Add/Create a Student: Field Definitions.

For students in correctional facilities (federal, state, or local jails, prisons, or detention facilities):

• Street address: leave blank
• City: city name where the facility is located
• Do not use the correctional facility email and phone
• Barriers to Employment: mark "ex-offender" even if the person is still incarcerated
• NRS Program: mark "corrections"

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Complete the Create New Student form