FAQ - Desk Audit: US Country of Birth w/ Non-US Ed Location (purple table)

Updated 7/7/2025 

This article explains why a student appears on the Desk Audit table, US Country of Birth w/Non-US Education Location. It also tells how to correct the most common causes.

Q: When I run the Desk Audit report, students appear on the US Country of Birth w/Non-US Education Location table. What does this mean, and how do I fix it?

A: When a person is marked as being born in the U.S., but received their education outside of the U.S., the student name will appear on this table. This may be true for a handful of students, and they can remain on the table - they don't need to be fixed. But do consider adding a reminder note to the Education Location history item Comment field that you've verified the student's situation.

NOTES

• You cannot change an existing Non-US Ed Location history item to US Ed Location.
• You cannot directly edit or delete a history item added by another ABE program
• It's possible that the student's Country of Birth is incorrectly marked as U.S. But most often the problem is with the Ed Location history item, not the Country of Birth.
• In some cases, the Non-US Ed Location could be a typo. If possible, confirm with the student or ask their ABE teacher where they last attended formal schooling.

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In the following two scenarios, the Country of Birth is correctly marked as "United States" on the Students>Summary screen. The Education Location history item "US Education" should be in effect on July 1 of the current program year.

Scenario 1 - Student has only ONE Education Location history item

On the Students>History screen, check the date of the student's Non-US Education history item.

• If it's dated  AFTER July 1  of the current program year:
  1. Select the Non-US Education history item row. Click Remove this History and follow the prompts.
  2. Use the form at the top of the screen to add a new NRS/WIOA - Education Location > US Education history item.
• If it's dated  BEFORE July 1  of the current program year:
  1. Leave the Non-US Education history item as is - do not delete the history item.
  2. Use the form at the top of the screen to add a new NRS/WIOA - Education Location > US Education history item. Set the Effective Date to July 1 of the current NRS year.

Scenario 2 - Student has MORE THAN ONE Education Location history item

This is where things get complicated, especially for shared students who have Ed Location items added by another ABE program. Contact us at [e-mail] and we’ll walk you through the best solution.