Volunteer Required Training report

Updated 5/21/2025

This article describes features of the Volunteer Required Training report.

The Volunteer Required Training report lists active volunteers and the dates they completed training required by MDE policy. It is included with August Program Year report submission.

For details about the requirements, see the Volunteer Training Standards Policy on the MN ABE Policies webpage.

Report filters

Use the filters to select volunteers to include in the report results.

For NRS Program Year reporting, run the report with these settings:

• Report Dates: NRS Program year, July 1-June 30
• Site: choose the desired site or supersite name
• Active During the Program Year: select Active. ("Active" status is based on volunteer Program Entry/Exit history items)
• State Staff Type: choose All

Report Body

Items in the report results are arranged in rows for each volunteer. Here is a brief description of some columns.

• State Staff Type: Describes a person's main position or ABE function for reporting purposes
• Hours in Date Range: Shows the number of volunteer hours earned during the report Start and End Dates. Students who are "active" based on their Program Entry/Exit Date history item should show more than zero hours.
• First Entry, Most Recent Entry Date, Last Exit, and Active in this Date Range: Based on Program Entry/Exit dates on the Volunteer>History Screen
• 4 or 12 Hour Initial Training or Exempt: There are 3 possible results:
  1. The date the volunteer completed the Foundations of Adult Education Tutoring (12 Hours) or Foundations of Volunteering the Adult Education Classroom (4 Hours) history item*
  2. A blank, which means the volunteer does not have this history item
  3. "Exempt" when the volunteer started their service before 10/1/2021 OR the program has added an ABE Volunteer Training > Exempt history item. Best practice: add a Comment to the Exempt history item stating why they are not required to participate in 4 or 12 hour initial training. Comments will appear in the "Exempt Comment" column on this report.
• Ongoing Training/Comment: An Ongoing Training history item is required annually for certain volunteers. Ideally, the Comment field should contain the name of the inservice training.
  For ongoing training, the most recent entry and related comment will be displayed.

*To create the Foundations history item:

1. Go to the Volunteer>History page
2. Select the Volunteer Training history group
3. From the history item menu, choose the appropriate option, Foundations of Adult Education Tutoring (12 hours) or Foundations of Volunteering in the Adult Education Classroom (4 hours)
4. For the Effective Date, use the date the final training was completed.

NOTE: Some ABE programs fulfill the 4 hours Foundations Training requirement by using Core Modules 1 & 2. That's OK, but be sure to also add a history row for "Foundations of Volunteering in the Adult Education Classroom (4 hours)."