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FAQ: Why can't I record a student test?

SiD has very tight guardrails to ensure that only valid tests are entered onto a student record. The software will check the following criteria before allowing a CASAS, TABE, or BEST Plus test. If you're having trouble entering a test, keep these facts in mind:

  1. The entered score must within the range for the selected test.
  2. An alternate form must be used each time the student is tested.
  3. For post-testing, students must have 40 hours of recorded instruction since the last valid test.
  • The 40 hours do not all have to be earned in the current NRS year.
  • Students added from another site may have had instructional hours since they were last tested. Those hours earned at the other site count towards the 40 hours between tests and appear on the Students>Assessment tab.
  • Up-to-date attendance entry is critical so the software knows when the student passes the 40 hour mark.


IMPORTANT technical notes about the 40 hours rule:

  1. Tests are not time stamped, so the software automatically assigns a time of 12:00AM on the test day (first thing in the morning of the day the test was given).
  2. The software cannot tell if a student had last-minute instruction on the day of the test to put them over 40 hours. Instead, it looks to see if the student had 40 hours of instruction recorded BEFORE the day of the test.
  3. Hours earned on the day of the test are NOT credited toward the next 40 hrs-between-tests period. Instead, the software assumes that student time on the day of the test was spent taking a test, not receiving instruction. (All hours are counted for reporting purposes - Table A, etc.)
    170310_count_hrs_til_next_test.png

Best practice: do not re-test a student until his/her record shows 40 hours of instruction has occurred and the test name/subject is in GREEN type on the Students>Summary or Students>Assessment grid.

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