Create a Distance Learning Proxy Class

Updated 12/21/22

Note: This article is *not* for online instruction that happens real-time, while at a distance using technology tools such as Zoom, FaceTime, etc. You'll find that here: Create an Online Learning Class

This article tells how to create a new class to track distance learning (DL) students and their proxy hours. ("Proxy hours" refers to the time students spend working independently to complete DL lessons.)

• Each DL curriculum platform needs its own proxy hours class.
• Do not mix proxy hours and online instruction time in the same class.

The class setup is nearly the same as for an in-person class. To set up a class for DL proxy hours, complete the Add Class form as usual, paying attention to these areas:

1. Class Name best practice is to include the name of the DL curriculum and the word "proxy." 
2. Attendance Format - to enter proxy hours in chunks/blocks of time*, select "lab" (rather than "scheduled" time). This will allow you to type in up to 30 hours earned when entering attendance.
3. Student Hour Type must say Distance Learning. (Only proxy hours should be marked with an Hour Type of distance learning. Do not mark this type for student/teacher contact hours.)
4. Distance Learning Program - select the name of the DL curriculum from the menu.
   Note 1: When a Student Hour Type of "Distance Learning" is selected, you must choose an option from the Distance Learning Program menu. 
   Note 2: Expired DL platforms may be selected up to 2 months after the platform expires.

*The state allows DL hours ONLY to be recorded on a single calendar day even when hours were earned over the course of several days.

For definitions of terms on this screen, see: Class Setup Field Definitions

To learn how to enter DL attendance hours, see this article: Add Distance Learning Hours

Note that classes with a Student Hour Type of Distance Learning will not appear on the ABE Hotline.