Deactivate (exit) a student from your program

Updated 12/20/2024

In this help article you'll find the general rules for deactivating a student who is no longer attending your ABE program.

1. Make sure all attendance hours have been recorded.
2. Exit the student from all classes.
3. Update student history items as needed. (There is no need to give End Dates for history items that have not changed.)
   • Add an End Date or create a new history row for items in these groups: Program-NRS, Program-State, NRS/WIOA Barriers to Employment, Work Status, Public Assistance
   • Make sure students who are leaving ABE programming in a jail or correctional facility have an Ex-Offender history item. It's found under the Barriers to Employment history group.
   • When a student earns a diploma, or passes the GED or HiSET exams, create a new NRS/WIOA - Education Completed history item. Use the student's latest schooling completion level, i.e. "Secondary School Diploma" or "Secondary Equivalent."
     Note: do not delete any older Education Completed history items that were already reported to the state.
   • Some ABE programs track Personal Goals (optional). If your student achieved a personal goal, create a new row and mark the Status as MET. Use the approximate date the student achieved the goal.
4. Record and check Measurable Skill Gains (MSGs). For tips on how to record your students' achievements, see Chart: How to Mark MSGs in SiD
   There are a number of ways for students to earn MSGs, such as making a level gain, passing at least one official GED/HiSET subject, or earning an adult diploma.
   From the Reports tab>Outcome Reports section, run the MSGs report to see names of participants who will be reported as having an MSG.

Staff can only remove (delete) history items created by your local ABE program. You can add End Dates to many history items created by another program for your shared student.