Create a New Student; field definitions

Users must have Admin level privileges to create a new student record.

Begin on the Person Search tab. If you search the statewide database and the student does not exist, click the blue New Student button to get to the Create a Student screen.

To create a new student, enter the required bare minimum data elements. These elements are either highlighted in red or they are symbolized by a red "thumbs down"  - which will become a green "thumbs up" when data is entered.

Other elements are not required by NRS in order to create a student record. However, local policy may be to collect some details for program management. Speak to your manager to determine the requirement for elements such as County of Residence, Country of Birth, etc.

For students in correctional facilities: Do not use facility email and phone on the SiD student record. Recommendations:

  • Street address: leave blank
  • City: city name where the facility is located
  • Email: leave blank unless the student provides it
  • Phone: leave blank unless the student provides it


Scroll down to see definitions of the data elements on this "Create a Student" screen.

Download printer-friendly, clickable link versions: Create New Student ScreenCreate Student Field Definitions Cheat Sheet


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