Q: What is the "40-hour rule" for assessments?
A: It is a Federal rule that tells how often a student may be re-tested in the same test family and subject. (Test family examples: CASAS, CASAS GOALS, TABE, BEST PLUS 2.0) The 40-hour rule* applies to academic students who will be counted in state and federal NRS reporting.
If you accidentally test a student in the same test family and subject before 40 hours of instruction, the test cannot be recorded in SiD.
Students with fewer than 40 instructional hours may be assessed:
- in the same test family, but different subject
- in a different test family
- using a non-NRS test, such as an in-house assessment or rubric or
- when they meet one of the exceptions below.
*Exceptions to the 40-hour rule
- Last test is too old to set an entry EFL
To set an entry Educational Functioning Level (EFL) for the Federal NRS reporting year, students must have a currently approved, valid test dated in the 12 month lookback period - within 12 months of the start of the Federal NRS year, July 1.
If the last test was given prior to the 12 month lookback, give a new test using an alternate form even if 40 hours have not yet occurred.
- Student qualifies for a test waiver
The MNABE Assessment Policy allows for a waiver of the requirement of 40 contact hours between tests, in limited and specific situations. See Waiver for 40-hour Testing Requirement for details.
How SiD counts hours between tests
- SiD presumes the day of the PRE-test does not include instructional time. The 40 hour countdown to the next assessment will begin on the day after a pre-test is given.
- Hours earned on the day of a POST-test do count toward the 40 hours between tests. This allows programs to provide last-minute instruction before the test is given.
- The 40 hours may be earned across different reporting years.
- For shared students, hours earned at another site count towards the 40 hours between tests.
NOTE: When a student crosses the 40 hours mark on the day of the test, it's important to add attendance hours for the day BEFORE attempting to add the test results.