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Re-testing students with "donut hole" tests

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NOW is the time to start thinking about next year’s Table A report. By paying special attention to testing in May and June, you can reduce the number of students who appear on 17-18 Table A without an entry level.

The mismatch between state and federal year date ranges causes a problem. Tests that are now too old to set the entry level for the 17-18 STATE year can still be used to set the entry level for the 16-17 FEDERAL year.

  • Tests taken before 5/1/16 are now invalid for the 17-18 STATE year. Students with only expired tests will appear on the 17-18 Table A Pretest NONE row.
  • Tests taken between 7/1/15 and 4/30/16 are still eligible to set the pretest level for the 16-17 FEDERAL year. These valid tests still require 40 hours between tests. We call tests given during this date range donut hole tests.

Donut hole tests need special consideration during May and June. If a student is re-tested too soon, SID will not allow test results to be entered. Here is how we recommend you deal with this situation until July 1.

During May and June 2017:

  1. Run Table A with a Start date of 5/1/2017 and End Date of 4/30/2018.
  2. Click the + sign on the Pretest EFL None row.
  3. Click on the name of a student who is still attending.
  4. Go to the Students>Assessment screen to review the test history. Possibilities:
  • Student has no test on record. Test them.
  • Student’s last test is dated prior to 7/1/2015. They are eligible to test even if they have fewer than 40 hours since that test. Test them.
  • Student’s last test was taken between 7/1/2015 and 4/30/2016. Look at the Students>Summary screen for your options:
    • If the name of their last test is green, they are eligible to test again. Test them. Do it now before they disappear for the summer!
    • If the last test name is red, they don’t have enough hours to test again. On the Students>Assessment tab, check the number in the Hours Since column. Encourage the student to continue to attend until they have 40 hours since that test. Retest at that point.
    • If the student has less than 12 hours and will never attend again, there’s no need to do anything. The student meets the “test within first 12 hours” rule.

After July 1, 2017:

  1. Re-run Table A with a Start date of 5/1/2017 and End Date of 4/30/2018.
  2. Click the + sign on the Pretest EFL None row.
  3. Click on the name of a student who is still attending.
  4. Go to the Students>Summary screen to check the status of tests valid for the 17-18 Federal year.
  • If the name of the test is green, retest after 7/1/17.
  • If the last test name is red, they don’t have enough hours to re-test.
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