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Staff and Volunteer Records for Table 7

The NRS Table 7 counts staff and volunteers for NRS reporting purposes. 

Programs who have traditionally reported the Table 7 by manually counting staff and entering this information into the state spreadsheet can continue to do so.

If you want to use the Table 7 in SiD - you must have accurate information for active staff in the following areas (to view your staff and the following data on record run the "Staff Information" report on the SiD Reports tab):

  • "ABE Program Status" - Entry and Exit dates that represent when they started and ended as staff. For staff that were imported from MARCS and MABE, this information may need to be cleaned up. See more information below.**
  • "State Staff Type"  - this is recorded when you create a new staff member, and can be updated on the staff's history page. The options are: Admininstrative, Counselor, Paraprofessional and Teacher
  • "Staff Hourly Type" - this is recorded when you create a new staff person and can be updated on the staff's history page. 
  • Teacher Certifications - this is recorded when you create a new staff person and can be updated on the staff's history page. 
  • Teacher Years of Experience - this is recorded when you create a new staff person and can be updated on the staff's history page. 

 

**When data was imported into SiD, many staff did not have accurate (or any) start and end dates in MABE/MARCs.  So the SiD "Entry" and "Exit" dates were assigned "dummy" default dates. For most programs this was the date when the actual import occurred. This will falsely make it appear that the staff person was active at some point during 2016/17.  These dates should be cleaned up to more accurately reflect reality.

  • For staff who were active in 2016/17, you must edit (or add) dates to more accurately reflect reality.
  • For staff who were not active in 2016/17 and you do not know their precise start and end dates it is fine to give them "dummy" start and end dates prior to 5/1/2016. This will keep them off any reports from this year and future years. (If they return, you can add a new "Entry" date.)

To clean this up Urban Planet can help with a batch date changes. Contact support@mnabe.org for help with this process.  

 

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