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Staff and Volunteer Records for Table 7

The NRS Table 7 counts staff and volunteers for NRS reporting purposes. 

Programs who have traditionally reported the Table 7 by manually counting staff and entering this information into the state spreadsheet can continue to do so.

To use the Table 7 in SiD, you must have accurate information for active staff in the following areas. View staff details on the Reports tab> Staff and Volunteers Reports section, Staff Information report.

  • ABE Program Status - Entry and Exit dates show when people started and ended as staff.
    Staff who are no longer working with your program should be deactivated immediately.
    Staff imported from MARCS and MABE may need to be cleaned up. See more information below.**
  • State Staff Type  - this is recorded when you create a new staff member, and can be updated on the staff's history page. The options are Administrative, Counselor, Paraprofessional, and Teacher.
  • Staff Hourly Type - this is recorded when you create a new staff person and can be updated on the staff's history page. 
  • Teacher Certifications - this is recorded when you create a new staff person and can be updated on the staff's history page. 
  • Teacher Years of Experience - this is recorded when you create a new staff person and can be updated on the staff's history page. 

**When data was imported into SiD, many staff did not have accurate (or any) start and end dates in MABE/MARCs.  SiD Entry and Exit dates were assigned "dummy" default dates. For most programs, this was the date when the actual import occurred. This will falsely make it appear that the staff person was active at some point during the program year.  These dates should be cleaned up to more accurately reflect reality.

  • For staff who were active in 2017/18, you must edit (or add) dates to more accurately reflect reality.
  • For staff who were not active in 2017/18 and you do not know their precise start and end dates, it is fine to give them "dummy" start and end dates prior to 5/1/2017. This will keep them off any reports from this year and future years. (If they return, you can add a new Entry date.)

To clean this up, Urban Planet can help with a batch date changes. Contact [email protected] for help with this process.  

 

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