Assessment History report

Updated 12/16/24

This report shows assessments taken in the past 4 years in each test family and subject. It also shows student eligibility to test and level gains.

Run this report to:

1. See tests taken by people enrolled in the site, subsite, or individual class on the report date.
2. Make sure everyone in the class has a valid test in a specific subject.
3. Look for students who can be tested.
4. Find learners who have a level gain.

The Assessment History report is found in two locations:

• The Classes>Reports tab - find students in a single class. 
• The Reports tab, Assessment Reports section - find students program-wide, by subsite, or by class

Note: this is a powerful report with many filters, which may be confusing at first. To keep it simple, use the report’s default settings. Then apply filters like test family and/or subject. Add the remaining filters carefully, one at a time, until you get the people you’re looking for.

Definitions for selected report filters

1. Students enrolled in class(es) on (date): AKA “report date.” Shows students enrolled in a class on the report date. The current date appears by default. In most cases, that's the best one to use.

2. Class: shows all classes active on the report date. Choose one or All Classes. If the class is not currently running, change the report date to the last day the class was open. Then select the name from the Class menu.

3. Last Assessments

This report filter is available only on the Classes>Reports tab version. It does not appear on the program-wide version.

• True = show only the most recent test in each test family/subject in the last 2 years
• False = show all tests taken by the student in the last 2 years

4. Current Students

• True = show students who are currently enrolled in the class.
• False = show students enrolled in the class on the report date, whether currently enrolled or not. Shows students with a future class enrollment date.

5. Test

• ALL tells the report to show assessments in any test family, including custom, site-specific tests.
• Choose a NRS-approved test from the menu. Note: Site-specific tests will not appear and cannot be selected.

6. Subject: view all test subjects taken by students, or specify a subject.

7. Show Only Students Eligible to Test

• No (All Students) = show all students' tests. (In the results, the Can Test column will show a green shaded “true” or “false.”)
• Yes (can test only) = show only students/tests that are eligible to test. (In the results, the Can Test column will show a green shaded "true.”) Note: May include people who have never tested OR whose last test is too old to be used in the current NRS year.

8. Gain Status

• All Students = show learners whether they have a level gain or not in the current NRS Program year.
• Students Without Gain = show learners who DO NOT have a level gain in any test family/subject in the current NRS Program year. (In the results, the Has Level Gain column will show a green shaded "false.")
• Students With Gain = show students and tests for students who HAVE a level gain in at least one subject in the current NRS Program year. (In the results, the Has Level Gain column will show a green shaded "true.")

9. Show Names on Each Row?

• Yes = repeat the name of the student for each row with a test - handy when exporting the report to Excel.
• No = don't show the name of the student in each row with a test. The report will be visually cleaner.

10. Has Test Status

• All Students = show enrolled students whether or not they have taken the specified test family/subject.
• Show Only Those With Tests = show learners who HAVE taken the specified test
• Show Only Those Without Tests = show learners who HAVE NOT taken the specified test.

Report column notes

☛ Hours Since column: shows the total hours earned by the student between the test date and the report Start Date. It includes all class and block time earned at the local and shared sites (if any). Note: selecting a subsite or class from the report parameters will show hours not associated with a class.

☛ Level Gain this Subject and Has Level Gain columns: note whether a level gain has been earned in the current NRS program year.

☛ Can Test column: shows the word “true” in green shading when the student is eligible for a test. Not all students who are eligible to test need to be tested immediately. For example:

• When students move from CASAS to TABE testing, the report may show that they can be given a CASAS test. When a TABE test is current, no CASAS testing is needed.
• When a student has a valid test and has earned 40 hrs, immediate testing is not required by the MDE. But it's a good idea, especially for programs with fewer than 15 class hrs/week.

☛ Pre-EFL column: pay attention to this column! Students need at least ONE valid pre-test in an approved test family/subject to set the Entry Functioning Level each NRS year. Those with no valid pre-test will show NONE in the report's Pre EFL column. Test these students as soon as possible. 

Ideas for how to use this report

Below are some common uses for the Assessment History report. The examples show the basic filter settings, which you can adjust as you like. Click the View Report button to apply a changed filter.

1. See tests taken by people enrolled in the site, subsite, or individual class on the report date.

This report can be run for the whole site, a single subsite, or a specific class. Be aware that the report may be slow if it's run for the entire site. Use today's date as the report date, or choose one of your own.

The example below shows how to run the report for a single class using the current date. Choose the class from the menu and use the default settings for the rest of the report filters.

2. Make sure everyone in the class has a valid test in a specific subject.

To see students who do not have a math test, change the Has Test Status menu to “Show only those without tests.”

To see the math test status for everyone in the class, change the Has Test Status menu to “All Students.”

3. Look for students who can be tested.

Students with “true” in the Can Test column will appear in the results. These learners can be tested/re-tested  immediately.

4. Find learners who have a level gain.

A “true” in the Has Level Gain column means the student has a level gain in at least one test family/subject this NRS Program year.