Create new, edit, or deactivate student email address

A student's most recent email address appears on the Students>Summary screen and various reports. If student's email changes, you can adjust it after a record has been created. Your choices are to edit the existing email address, create a new one, or deactivate all email addresses.

  • Create a NEW email address if the person has a new email. This will add a new row to the Personal Data History, which is important to keep in the historical record of the student.
  • EDIT an existing email address if you're correcting a typo.
  • DEACTIVATE all email addresses. Use this option when the none of the student's email addresses are accurate.

Create a new email address

  1. On the Students tab, select the desired student.
  2. On the Students>Info screen, click the New Address button.
  3. A new screen will appear. Select the date the new address goes into effect. Type the new email address in the Email field.
  4. Click the Save button.

Edit an existing email address

  1. On the Students tab, select the desired student.
  2. On the Student>Info screen, click the pencil in the row with the address.
  3. On the edit screen that appears, update the parts of the address you want to change.
  4. Click the Save Changes button.

Deactivate all existing email addresses

  • When the most recent email address is no longer accurate and there is no replacement, deactivate it. Check the box next to the words "E-mails Are Not Active." The email address will not appear on the Students>Summary screen or other contact lists and reports.

  • To show an email address, UNCHECK the deactivate checkbox. The most recent email address will reappear on the summary screen and in reports.
  • When student records are merged, email addresses will be active again. This will allow a more recent email address, if any, to appear.
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